Background
When you add a new employee who lives or works in Indiana, you’ll need to enter their state withholding information based on their Indiana WH-4 (Employee’s Withholding Exemption and County Status Certificate).
Download the official Indiana WH-4 (State Form 48845)
The WH-4 tells how much state and county tax should be withheld from the employee’s pay. Employees should give you a new form if their filing status or exemptions change. If their exemptions decrease, Indiana requires a new WH-4 within 10 days.
Have the employee’s completed Indiana WH-4 handy. You’ll use the numbers from that form to fill in the State Withholding section in Patriot.
Go to Payroll › Employee › Employee List › (select the employee) › Taxes
Find the State Withholding section.
Click Edit.
Patriot field: Additional County Withholding
Enter the optional dollar amount on IN WH-4 Line 10, Additional County Withholding, if the employee wants extra county tax withheld.
Use a whole-dollar amount or 0.
Patriot field: Personal Exemptions
Use the number on IN WH-4 Line 5, Add lines 1, 2, 3, and 4. Enter the total here
Represents the total sum of personal exemptions the employee claims for themselves.
Non-resident aliens can claim one total exemption and skip the other lines
Patriot field: Dependent Exemptions
Use the number on IN WH-4 Line 6, Dependent Exemptions
Patriot field: First-Time Claimed Additional Dependent Exemptions
Use the number on IN WH-4 Line 7, First-Time Claimed Additional Dependent Exemptions
These are dependent children claimed for the first time this year.
Applies only in the first year a new dependent child qualifies.
Patriot field: Adoption Exemptions
Use the number on IN WH-4 Line 8, Adoption Exemptions
Patriot field: Exemption from Withholding
Mark this only if the employee is legally exempt from Indiana withholding.
They must meet strict state criteria — for example, no Indiana tax liability last year and none expected this year.
Most employees are not exempt.
Patriot field: State Additional Withholding
Use the number on IN WH-4 Line 9, State Additional Withholding
Use a whole-dollar amount or 0 if left blank.
Patriot field: Non-Resident Certificate (conditionally shown)
Applies only to residents of reciprocal states Kentucky, Michigan, Ohio, Pennsylvania, or Wisconsin who work in Indiana).
If the employee qualifies under reciprocity, they would instead file Indiana Form WH-47 and check this field accordingly.
Click Save.
Indiana doesn’t require employers to send WH-4 forms to the state unless specifically requested, but you should keep the signed copy for your records.