Available to Basic Payroll, Full Service Payroll
When to Use Off-Schedule Payroll
Off-schedule payroll is ideal for
Paying bonuses or other one-time payments
Reimbursing employee expenses
Issuing a final paycheck for a departing employee
For detailed steps on processing a final paycheck, including prorating salaries and compliance with state laws, refer to the "Processing a Final Paycheck" section below.
Patriot also lets you easily run “Off-schedule” or “One-off” payrolls whenever something comes up outside of your regular schedule. You can run unlimited extra payrolls for your employees at no additional charge.
Also, check out “How to Run a Net-to-Gross Payroll,” which is perfect when you need the take-home pay to be an exact amount for special payments like bonuses, or gift cards.
How to Run a Payroll Outside the Normal Pay Schedule
To run an off-cycle payroll such as a bonus, expense reimbursement, or last paycheck, follow these steps:
Go to Payroll > Payroll Tasks > “Run a New Payroll.” This will take you to the “Step 1: Payroll Entry” screen.
Click in the Pay Schedule box to select “Off-schedule Payroll” from the drop-down.
This will not affect your pay schedule even if you use the same dates as your pay schedule.
All employees will show in the drop down list no matter what their pay schedule.
Enter your pay period start date, pay period end date, and pay date in the boxes provided.
Toggle “Show Money/Hours” to show all hours (ie. PTO, sick time) and money types (i.e. bonus, commission, etc.) that have been set up in the software.
Each hour and money type are displayed at the end of each employee’s row.
Repeating money types are NOT included by default for off-cycle payrolls.
Click the “Advanced Options” to turn off direct deposit or remove deductions and contributions from the payroll.
Fill in the amounts in each money type or hour type as needed.
Proceed to Approve Payroll.
To edit or delete a pay schedule, see our help article “How to Delete or Inactivate a Pay Schedule.“