This report gives you a detailed list of all payments made to employees, whether through a live check or direct deposit, based on the pay date. You can choose to view payments for a single employee or all employees within a specific date range.
How to run the Check Payment Detail Report:
Go to: Reports > Payroll Reports > Check Payment Detail
Select the employee(s) you want to include
Set the start and end dates for the pay period
Click “Run Report”
The report will include the following information:
Employee Name
Pay Date
Payment Type: Live Check or Direct Deposit
Account Type: If paid by direct deposit, it will show “Savings” or “Checking.”
Account Number: For direct deposits, the last two digits of the bank account number will be shown.
Check #: The check number (if a check was issued).
Amount: The net pay amount for each employee.
Note: Check numbers in payroll reports do not appear in the General Ledger like vendor checks.
This report is available anytime after you run payroll and is especially useful if you need to check payment details later or if you manually write paychecks. If you need to correct check numbers after payroll has been processed, you can reprint paychecks from Payroll > Payroll Tasks > Print Payroll. During the reprint process, you can enter new check numbers, which will update the system. However, payroll reports like the Payroll Register will not reflect these updated check numbers, as they only display data from the original payroll run.
For payroll history for W-2 employees, check numbers cannot be entered into the system. However, for contractors entered via "Record Past Payments," check numbers can be added during the entry process.