Background
The Employee Census Report is available to payroll customers and gives a snapshot of your employees’ employment date information.
If you have a 401(k) plan with Vestwell, you will see a dropdown to run your Year End 401(k) Retirement Plan Census. For more details, see Vestwell 401(k) Plan Sponsors: How to Prepare for Year-End Discrimination Testing.
Using the Employee Census Report
Go to Reports > Payroll Reports > Employee Census.
Filter by all statuses or only active, inactive, leave of absence, or terminated.
The information on the employee census report includes:
Last Name
Middle Name
First Name
Title
Email
Home Phone Number
Cell Phone Number
Street Address
City
State
Zip Code
Social Security number – the screen view only shows the last four digits. The downloaded version can print the entire social security number, but you must re-authenticate with your multi-factor authentication for security purposes.
Birthdate
Hire Date
Current Status
Termination Date – If an employee has more than one termination date in their Employee Status History, only the most recent one will appear in the census report.
Rehire Date – If an employee has more than one rehire date in their Employee Status History, only the most recent rehire date will appear in the census report.
YTD Hours Worked – (Year-to-date) Hours Worked
Click any column header with an arrow to sort by that column.
Download as a PDF or download a .csv file to view in a spreadsheet.
As mentioned above, you must reauthenticate your MFA to show whole social security numbers in a printed report.