Available for Time and Attendance Software
Patriot’s Time & Attendance software automatically calculates overtime rules based on the requirements of the FLSA. However, your state or local government may require a stricter policy, or your company might have a special overtime policy.
Patriot Time & Attendance customers can set up overtime rules to accommodate these state- or company-specific overtime requirements.
It is your responsibility to ensure that your state or local overtime laws are set and applied to your employees in the software. For more information, check out our article, Overtime Laws by State.
The video shows how to make custom overtime rules and assign them to hour types.
Before you set up overtime rules
Overtime rules apply to hourly employees and salary non-exempt employees.
Salary-exempt employees are not eligible for overtime and will not appear in the list of employees you can assign to an overtime rule.
You are responsible for making sure the correct state, local, or company overtime rules are set up and assigned to your employees in Patriot.
How do I view my company’s overtime rules?
To view your company’s overtime rules:
Go to Settings.
Select Time.
Select Overtime Rules.
Patriot includes the FLSA overtime rule by default. This rule is not editable and is automatically used for all hourly and salary non-exempt employees.
How do I add a new overtime rule?
You can add a new overtime rule for state, local, or company-specific overtime requirements.
Overtime rules are based on a single 24-hour day, beginning at 12:00 a.m. and ending at 11:59 p.m.
To add a new overtime rule:
Go to Settings.
Select Time.
Select Overtime Rules.
Click Add New Rule.
Enter a Title for the overtime rule. The title must be unique and can be up to 50 characters.
Create the overtime formula. Enter when overtime should be calculated based on hours worked in a day or week.
Select the Hour Type:
Overtime (1.5x)
Doubletime (2x)
Assign employees to the rule. Open the Active Employees dropdown and select the hourly or salary non-exempt employees who should use this overtime rule when the formula conditions are met.
Click Save.
Example: Daily overtime after 12 hours
Let’s say your company policy requires employees to receive overtime at 1.5 times their regular rate when they work more than 12 hours in one day.
You would create a rule that calculates Overtime (1.5x) when an employee’s hours exceed 12 hours in a day.
What happens after an overtime rule is used in payroll?
After an overtime rule has been used in payroll, you can no longer change the rule’s formula or delete the rule.
You can still add new employees to the overtime rule after the rule has been used.
Do I need to add overtime rules for new employees?
Yes you will need to add overtime rules to each new employee you add. If you hire a new hourly or salary non-exempt employee who should use a custom overtime rule, you must add that employee to the rule from the Overtime Rules settings page.
How do I inactivate an overtime rule?
You can inactivate an overtime rule if you no longer want to use it.
To inactivate an overtime rule:
Go to Settings > Time > Overtime Rules
Find the overtime rule you want to inactivate.
Click Edit.
Uncheck the Active checkbox.
Click Update to save your changes.