The software will prefill the employee deduction and contribution in certain instances based on the type of deduction you have selected.
For example, 401(k) employee deductions need to be reported in Box 12, label D. Based on the chosen deduction type when adding a deduction, the W-2 Box and W-2 Label fields will now be pre-filled. Note, not all deduction types will show pre-filled values.
For Pretax Section 125, the W2 box and label is unmarked, although we do give guidance for the most common use of Pretax Section 125 deductions, employer sponsored healthcare.
This pre-fill feature is both in the payroll setup wizard and in the payroll software settings, and only on the "Add" company-level deduction and contribution pages. If an existing deduction or contribution is edited, no assumptions will be made and nothing will be automatically pre-filled.
We recommend that you confirm via IRS W-2 Instructions that you are using the correct W-2 Box and label.
Prefilled W-2 boxes and labels for Deduction Type:
Deduction Type | Prefill W-2 Box | Prefill W-2 Label |
Pretax Sec 125 | none | none |
401k | 12 | D |
Starter 401k | 12 | D |
403b | 12 | E |
457b | 12 | G |
Roth 401k | 12 | AA |
Roth Starter 401k | 12 | AA |
Roth 403b | 12 | BB |
Roth 457b | 12 | EE |
SIMPLE IRA | 12 | S |
HSA Single | 12 | W |
HSA Family | 12 | W |
FSA Medical | none | none |
FSA Dependent Care | 10 |
|
Post Tax | none | none |
Post Tax Disposable % Net Pay | none | none |
Pre-filled Contributions, if Tied to a Corresponding Deduction Type :
When a contribution is tied to a deduction, the contribution W-2 box may be pre-filled, depending on the "For Deduction" type.
For Deduction Type | Prefill W-2 Box | Prefill W-2 Label |
Pretax Sec 125 | none | none |
401k Roth 401k 403b Roth 403b SIMPLE IRA | none | none |
457b | 12 | G |
Roth 457b | 12 | EE |
HSA Single | 12 | W |
HSA Family | 12 | W |
FSA Dependent Care | 10 |
|
S Corp Owner Health contribution dollars are prefilled in Box 14 (Other) with a label SEHI