Available to HR Software
The Equal Employment Opportunity Commission (EEOC) is responsible for enforcing federal laws that prohibit employment discrimination. Certain employers with either 50 or 100 or more employees are required by federal law to track and report the gender, race, and job classification for their employees annually on the EEO-1 report. For more information, see our blog article What is the EEO-1 Report for Employers?
Tracking Employee Federal EEO Data
You can add the employee’s EEO data at the time you add the employee. 💡 If the employee has registered for their employee portal, they can self-identify their veteran status on their Personal Info page and this will automatically show in their record. Employees are asked, but not required, to indicate whether they are a protected veteran.
Go to Payroll > Employee List > {Employee Name} > Employee Profile
Click “Edit” on the Employee Info section
Select the employee’s sex.
If the employee has registered for their employee portal, they can self-identify their sex on their Personal Info page and this will automatically show in their record.
Select the appropriate EEO Classification. For assistance with categorizing your employees based on their job, you can refer to the EEO-1 Job Classification Guide.
Select the employee’s race.
If the employee has registered for their employee portal, they can self-identify their race on their Personal Info page and this will automatically show in their record. Or the employee can self-identify their race through a form.
There isn’t one official form, but the EEOC provides a couple of examples you can use. See a sample EEOC Self- Identification Form.
Click “Save” at the bottom of the section.
HR customers will be able to run a demographics report that will provide you with the data you need to enter on the EEO-1 form each year. For more information, check out our Employee Demographics Report help article.
Also see our help article, “Tracking Veterans Status.”