Congratulations on your decision to become a Utah new employer! You will need a few things in place before you run your first payroll. For Utah employer registration help, check out our partner, CorpNet.
Federal and State Tax Accounts
Federal Tax Accounts:
Apply for an EIN View Details
Apply for an Employer Identification Number (EIN, aka, FEIN) with the IRS online.
To read more about how to apply for an EIN, read our help article, “Your Step-by-step Guide on How to Apply for EIN.”
You will be assigned a unique nine-digit number to identify your business for your federal taxes by the IRS. To learn more please read, “What Is an FEIN?”
Enroll in EFTPS View Details
Although it is not required, we suggest you register for the EFTPS (Electronic Federal Tax Payment System).
EFTPS is an easy way to pay your federal taxes online or view any tax filings made on your behalf by Patriot. To find out more about the EFTPS, please read our article, “What Is EFTPS?”
State of Utah Tax Accounts:
Register With the Utah Tax Commission View Details
New employers in Utah need to register with the Utah Tax Commission for state income taxes (SIT).
You can register online with Utah’s OneStop Business Registration System.
Register With the Utah Department of Workforce Services View Details
Utah new employers will also need to obtain a state unemployment insurance (SUI) account through the Department of Workforce Services.
You can register online with the UT Department of Workforce Services.
Get Your SUTA Rate View Details
New employers in Utah will receive a State Unemployment Tax Assessment (SUTA) rate after their online submission has been reviewed by the department. For more information, please visit the UT Department of Workforce Services.
Employers in Utah will receive a new State Unemployment Tax Assessment (SUTA) rate after paying for one fiscal year (July 1- June 30), and then every year.
To learn more about SUTA, please read our article, “What Is SUTA Tax?”
State-mandated Insurance:
Sign up for Workers’ Comp Insurance View Details
You must have workers’ comp insurance if you have at least 1 employee in Utah. You can sign up for workers’ comp insurance through a private provider or state-operated fund. Learn more about workers’ comp requirements in Utah here.
Patriot’s online payroll offers free pay as you go (PAYG) workers’ comp integration with our partner, ERGO NEXT Insurance. You can get a free quote with ERGO NEXT here.
Setting Up Your New Employee:
Fill Out Form I-9 View Details
Fill out the required Form I-9 for employee work verification in the USA.
This is a two-part form. The first section is filled out by the employee and the second part is to be filled out by the employer.
You must retain each employee’s completed Form I-9 as long as the individual works for you. For more information, please read “What Should Be in an Employee File?”
Have Employee Fill Out Federal Form W-4 View Details
Employees need to fill out the federal Form W-4, Employee’s Withholding Certificate for federal income taxes (FIT) and Utah state income taxes (SIT).
For more information, read our help article, “What Is a W-4 Form, and What Is it Used for?”
Report New Hire View Details
Utah employers need to report new hires online within 20 days of hire or rehire to the Utah Unemployment Insurance and New Hire Reporting, as required by federal and state laws.
To learn more, please read, “What Is New Hire Reporting?”
Meet Minimum Wage Requirements View Details
Utah follows the federal minimum wage of $7.25 per hour.
By law you are required to post the federal minimum wage poster for your employees.
Obtain Labor Law Posters View Details
Get annual posters and all federal, state, county, and city labor law updates with Patriot’s labor law poster store, powered by PosterElite!
Once you have all the necessary information, you will be able to set up your payroll for your business.
You will want to keep all payroll records for at least three years. For more information please read our help article, “What Employers Should Know About Employee Payroll Records.”
Let us know if you have any questions. We are here to help!
This is not an all-inclusive list for new employers. Please check with government agencies for more requirements.