Patriot Software pricing is a flat monthly base fee for each product, plus a per-worker fee for payroll, Time & Attendance, and HR Software. This article lists the price of every Patriot product, explains how each product is billed, and shows worked examples so you can estimate your monthly invoice.

Patriot Software's standard monthly prices are:

Patriot Software bills monthly, in arrears, meaning each invoice covers the services you used in the previous month. Patriot Software's billing rules are:

New Patriot Software accounts get a 30-day free trial, then 50% off for the next 3 months. The 50% discount applies to payroll, accounting, Time & Attendance, and HR Software. The new account discount does not apply to Bookkeeping Service.

Example: A new Basic Payroll customer pays 10 workers per month. The regular Basic Payroll price is $57/month ($17 + $4 × 10). During the 3 discounted months, the Basic Payroll price is $28.50/month ($8.50 + $2 × 10). After the discount ends, the price returns to $57/month.

Basic Payroll costs $17 per month plus $4 per worker paid. Basic Payroll is Patriot's payroll software for businesses that file and deposit their own payroll taxes. Patriot calculates payroll taxes in Basic Payroll, but you are responsible for depositing and filing them.

A "worker paid" is any employee or 1099 contractor you pay at least once during the month. Each worker is counted once per month, no matter how many payrolls you run.

Formula: $17 + ($4 × number of workers paid)

Example: 30 workers paid during the month = $17 + ($4 × 30) = $137/month

Basic Payroll includes free direct deposit, a free employee portal, unlimited payrolls, auto payroll, paying contractors in payroll, free health benefits integration, and payroll reports. Basic Payroll customers who opt into 1099 e-filing pay nominal per-form e-filing fees.

Full Service Payroll costs $37 per month plus $5 per worker paid. Full Service Payroll includes everything in Basic Payroll, plus Patriot files and deposits your federal, state, and local payroll taxes for you. Full Service Payroll also files year-end Forms 940, 941, W-2, and W-3 at no additional fee and includes a tax filing reliability guarantee.

Formula (one state): $37 + ($5 × number of workers paid)

Example: 30 workers paid during the month, filing in one state = $37 + ($5 × 30) = $187/month

The $5 Full Service Payroll worker fee is charged once per worker per month. If you run payroll twice in a month, the fee is still $5 per worker, not $10.

Full Service Payroll includes tax filing in one state. Each additional state costs $12 per month.

Formula: $37 + ($5 × number of workers paid) + ($12 × number of additional states)

Accounting Basic costs $20 per month. Accounting Basic has no per-user or per-transaction fees and includes unlimited users. Accounting Basic is Patriot's entry-level accounting software, and Accounting Premium is the higher plan that adds more invoicing and organization tools.

Accounting Basic includes:

Accounting Basic integrates with Basic Payroll or Full Service Payroll at no extra cost. Nominal fees may apply if you opt into 1099 e-filing.

Accounting Premium costs $30 per month. Accounting Premium includes unlimited users and everything in Accounting Basic, plus:

Accounting Premium is required to use Patriot's Bookkeeping Service. Accounting Premium integrates with Basic Payroll or Full Service Payroll at no extra cost.

Example: Full Service Payroll with 10 workers paid, plus Accounting Premium = $37 + ($5 × 10) + $30 = $117/month

HR Software costs $6 per month plus $2 per W-2 employee paid during the month. HR Software adds employee records, managers and direct reports, document storage, employee e-signatures, HR reports, and the HR Center.

Formula: $6 + ($2 × number of W-2 employees paid)

HR Experts & Training costs a flat $45 per month, no matter how many employees you have. HR Experts & Training gives you unlimited questions to certified HR professionals and 145+ on-demand training courses, powered by Mineral, Patriot's HR advisory partner. You activate HR Experts & Training from the HR Center in your Patriot account.

Formula: $6 HR Software base fee + ($2 × number of W-2 employees paid) + $45

Time & Attendance costs $6 per month plus $2 per W-2 employee who uses a time card. Time & Attendance tracks employee hours, imports hours into payroll, and includes geotagging, manager time card approvals in the employee portal, and a mobile app.

Formula: $6 + ($2 × number of W-2 employees who use a time card)

Patriot's Bookkeeping Service has two costs: a one-time onboarding fee and a monthly service fee. Both Bookkeeping Service fees are based on your business's average monthly expenses, including payroll expenses. The Bookkeeping Service fee does not include the $30/month Accounting Premium software fee, and the new account discount does not apply to Bookkeeping Service.

The Bookkeeping Service onboarding fee is charged once at onboarding and depends on how many months of historical data the bookkeeping team needs to enter. Customers who only want help getting started can pay just the one-time onboarding fee. The monthly Bookkeeping Service fee and the Accounting Premium fee are charged on the 1st of each month.

Example: A business with $15,000 in average monthly expenses (Tier II) needs 6 months of historical data entered.

Bookkeeping Service has no contract and can be cancelled at any time. Bookkeeping Service does not run payroll, pay bills, invoice customers, generate or e-file 1099s, file business taxes, or give tax advice. To get started, customers schedule a free consultation with Patriot's bookkeeping team.