Available for Basic Payroll, Full Service Payroll
You can change an employee's hourly pay rate mid-payroll in Patriot, either for a single payroll or permanently going forward. Changing an hourly pay rate during payroll is useful when you've already started entering payroll data and realize the employee's pay rate needs to be updated before finalizing.
To change a salaried employee's pay during payroll, see the help article "How to Change a Salaried Employee's Pay During Payroll."
Video Walkthrough
The video above shows how to use the on-the-fly pay rate change feature during payroll step one. The steps are detailed in the article below.
How to Change an Employee Hourly Pay During Payroll
On payroll step one, click the rate you want to change.
Click Edit.
A side drawer will appear showing the employee's current pay rates, roles, and departments (if your company uses departments).
Update the employee's hourly pay rate and any other pay information as needed, such as the role or department for each rate.
Under Apply changes to, select the appropriate option to indicate the scope of the change:
This payroll only: the updated rate applies to the current payroll run and then reverts to the rate on the employee's record.
This and future payrolls: the updated rate is saved to the employee's Pay Info record and applies going forward.
Click Apply to Payroll. The rate on payroll step one updates to the new amount.
Changing an Hourly Rate for an Employee on Auto Payroll
If the employee's pay schedule has active Auto Payroll, you can still change the hourly pay rate for This payroll only on payroll step one. The This and future payrolls option is disabled for employees on an active Auto Payroll schedule, and the side drawer shows a message explaining why. To make a permanent rate change for an employee on Auto Payroll, disable Auto Payroll first, or change the rate on the employee's record under Payroll > Employees > Employee List > Pay Info. See the help article "How to Set Up and Manage Auto Payroll."