Applies to Basic Payroll, Full Service Payroll
How to Pay Employees with a Salary
Go to Payroll > Run a New Payroll.
On payroll Step 1: Payroll Entry, all active salaried employees will appear in the employee list.
Under the “Pay Salary” column, each salaried employee will have a checkbox.
This checkbox is automatically selected, meaning the employee’s full flat-dollar salary will be included in payroll.
To exclude a salaried employee from receiving their regular pay, simply uncheck the box.
Add Hours
If your state requires payroll hours for reporting or if you have set up time off accrual rules, hours will be mandatory. If you don't have actual hours worked but your salaried employee is full time, you can enter 40 to satisfy the software.
💡 Salaried employee pay does not change based on the hours entered.
Add extra pay as needed (e.g., bonuses or additional earnings) in addition to their regular salary.
You can use the “Off Cycle Payroll” in the Pay Schedule drop down to pay employees a bonus or other money that is not the normal payroll run. See our help article, “How to Run an Off-cycle Payroll,” for more info.
Paying a Partial Salary
If an employee took unpaid time off and should receive a reduced salary, you have two options:
Patriot Software does not automatically adjust salaries for partial pay periods, mid-pay period terminations, or other scenarios. You must manually calculate the prorated amount.
Option 1: Temporarily Adjust the Salary Rate on Payroll Step 1
On payroll Step one, click the Edit pill to open the side drawer to adjust the salary. Select radio button the For this payroll only. Adjust department allocation if needed. Click Apply to Payroll. See our help article , How to Change a Salaried Employees Pay in Payroll for complete details.
After payroll is complete, the software automatically changes the salary back to the original amount.
Calculate the temporary salary:
Determine the employee’s hourly rate:
Hourly rate = Normal salary ÷ Total hours in the pay period(e.g., 80 hours for biweekly). Multiply the hourly rate by the hours worked to calculate the temporary salaryAlternatively, calculate the prorated salary based on days worked:
Prorated salary = Normal salary ÷ Total days in the pay period × Days worked(e.g., 5 days for a weekly pay period).